Using the right file formats in Business

You might know it by the name of cloud desktop, online desktop, web desktop or virtual desktop. All of these facilities provide the same functionality as that of a hosted desktop. In fact, you can call all of them by that name too. The biggest advantage of such a setup is like carrying your own personal computer, even a desktop, along with you to different parts of your country and to overseas locations too. In this scenario, you install the operating system and other programs on a cloud based hard disk drive. You can access your important programs and do work on the hosted desktop from any part of the world, as long as you have a net enabled device, which includes smartphones too, by logging on to your remote desktop.

More information on hosted desktop

Starting to get the hang of file extensions

New generation offices provide virtual desktops to their staff as it helps them update the cloud desktop with latest information gathered during a business trip. The boss of the company can then access that online desktop and download files uploaded by their staff, and view it on their personal computer. If your boss too has given you a web desktop, you will have to access emails received from your company's clients and read the details provided in them and act accordingly.

Having idea about file extensions

However, this task might prove to be extremely difficult to achieve, especially if you have no idea about file extensions and the programs they are associated with. Chances are that the hosted desktop might not contain a program required to open a certain file. If you have idea about the file, you can request the tech professionals of your company to install the required software on the cloud desktop.

Common extensions and their details

- .PDF: This is an extremely popular extension used to compose documents along with images and add a `table of contents.' Adobe Acrobat is the program needed to make and read such extensions. Many persons prefer to use it instead of .DOC (another important format) as it provides more flexibility and generates small file sizes. Apart from this, all operating systems can easily read files containing the .PDF extension.

- .XLS: This is the extension generated when creating Spreadsheet files. Although Microsoft, the founder of the Microsoft Office bundles of programs, has changed the extension to .XLSX from version 2013 of MS Office.

- .PPT: You need Microsoft PowerPoint, a program that generates presentation slides to open files containing this extension. Businesses rely heavily on PowerPoint to create audio visual slides for demonstrating features of new products or showing pie charts of the sales performance of their existing products.

- .DOC: Microsoft Word, a part of the MS Office bundle specializes in creating formatted text documents, which Notepad cannot handle. Although .PDF is popular too, many businesses still rely on MS Word for creating their documents.

Apart from the details provided above, you need to be aware of some other extensions. For example, the important image extensions include .JPG, .PNG, and .GIF. While popular audio extensions include .WAV, .MP3, and .WMA, trendy movie extensions include .MP4, .FLV, and .WMV.